July 13, 2017 - A Regular Meeting was held on the 20th day of June, 2017 at the City Hall, 456 Jacob Street, Mayor Pro Tem Kyle Allen presiding. Council Members Tiffany Collins, Yvonne Ramsey, William "Al" Skinner were all present. Mayor Debra Smith and Councilman Johnson were absent.
1. Call to Order: Mayor Pro Tem Allen at 5:30pm
2. Invocation: Following invocation, the meeting went straight to Item #5.
3. Pledge: United States Pledge, Texas Pledge
4. Chamber of Commerce: Chamber of Commerce, Frontier Days will be held June 29th thru July 2nd.
5. Council Items: Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed 10 minutes will be devoted to these reports.
Councilwoman Ramsey voiced her concerns involving a log truck being parked on Old 59 on the weekends. Councilman Skinner spoke about getting the speed limits lower to 40 mph through town and at 84 and 59. He also asked that the city start clearing limbs from power lines and also that someone be hired to read water meters.
Councilwoman Collins mentioned that there was a lot of trash at MLK Park.
6. Presentations & Recognition: 6/13/17 Larry Burns celebrates his 23rd year with the City of Timpson.
7. Citizens Input: This time is provided for members of the public to address the Council on items that appear within the Consent and Action Items or a matter not listed on the agenda. Each speaker is limited to 3 minutes. A Citizens Input Form may be filled out and filed with the City Secretary prior to the meeting.
8. Department Reports:
A. Public Works Report: Larry Burns went over the report.
B. Police Department: Chief Graham reported 36 agency assists, 2 thefts, 24 motorist assists, 3 escorts, 9 extra patrol requests, 7 animal complaints, 17 disturbances, 2 suspicious persons, 3 reckless driver, 1 criminal mischief, 3 crash investigation, 6 investigations, 3 welfare checks, 2 recovery of stolen property. 120 total calls for service and 1 total arrests for May 2017.
C. Municipal Court Report: For the month of May 2017, there were 78 citations issued, 84 violations, 1 to juveniles and 1 to minors. Total amount reported $21,642.44, the city’s portion at 55% is $11,903.34.
D. City Secretary: Leslie Leathers reporting, Budget Workshop dates have been set and are as follows: Water/Sewer Dept. - July 6th, Electric Department – July 12th, Police Dept. and City Office – July 13th, all meetings will be held at City Hall and will begin at 3pm. Any Council Members interested in attending should notify the City Secretary.
Municipal Court Clerk, Paula Mullins is still accepting applications for Municipal Court Judge until July 7th. There have been three interested parties but no applications have been turned in.
The city office was closed on Tuesday, July 4th for observance of Independence Day.
9. Consent Agenda: Items included under the Consent Agenda require little or no Deliberation by the Council. Approval of the Consent Agenda authorizes the City Secretary to proceed with the conclusion of each item as reflected in the Minutes of this meeting.
A. Consider approval of the minutes of the regular meeting held on May 16th, 2017
B. Consider approval of Financial Statement for the month of May, 2017
C. Consider approval of Accounts Payable – Unpaid bills for May, 2017
D. During the June 12th Volunteer Fire Dept Regular Meeting, Fire Chief Patrick Hendrick resigned. Officers decided to fill the Chief position with Asst. Chief, Tuffy Green until the next Election in March 2018. Also, Captain Frank Chimney was moved to Asst. Chief.
E. The Volunteer Fire Dept is asking to replace the lights on tanker truck #4. This truck has lights that are not working and/or outdated and 9 need to be replaced. The total will be around $2,000 and it will be paid out of the VFD checking account.
F. The following Austin Bank Accounts will be rolled into a master account from a subsidiary account. Parks and Recreation (2800016384) and Street Improvement (2800017028) will be transferred into the General Savings (953653). Crime Stoppers (2800015683) will be transferred into the PD Donation Account (2800015741). These accounts have a dormant status at Austin Bank due to inactivity. Frank Campos will be notified of all the changes for audit purposes.
Councilwoman Ramsey made a motion to approve Consent Agenda Items A-F.
Councilman Skinner seconded. All were in favor
Regular Agenda Items (11 –15)
10. Discuss and possibly take action: Mike Walker with Goodwin-Lasiter notified the Mayor of some TxDOT changes to the EDC Jacob Street Sidewalk Replacement Project. The main change is removal of the storm drain. In order to accomplish this, Mr. Weaver had to modify grades along the street to get the runoffs to effectively flow to the ends and add a landing and ramp at one if the entry doors. TxDOT is requiring the City to sign a Multiple Use Agreement, approval of this Item # will allow us to continue with this EDC Project change in design.
Mayor Pro Tem Allen let the council know that this is required to proceed with the EDC Project. Councilwoman Ramsey made a motion to approve the Multiple Use Agreement required by TxDOT for the changes made to the Jacob Street Sidewalk Replacement Project. Councilman Skinner seconded. All were in favor.
11. Discuss and possibly take action: Approval of Resolution 20170620-1. This is in direct correlation with Item #10 (above). TxDOT also requires a Resolution be passed before entering into the Multiple Use Agreement. This Resolution will approve the agreement related to the construction, maintenance and operation of public sidewalks on a portion of State Highway 87; authorizing the Mayor to execute the Multiple Use Agreement and provide an immediate effective date.
Mayor Pro Tem made a motion to approve Resolution 20170620-1 which is required by TxDOT to enter into the Multiple Use Agreement. Councilman Skinner seconded. All were in favor.
12. Adjourn: 5:50pm.