September 10, 2015 - Notice is hereby given that a meeting of the governing body of the above named City will be held on the 15th day of September, 2015 at 5:30 pm at the City Hall, 456 Jacob Street, Timpson, Texas, at which time the following subjects will be considered, to-wit:
1. Call to Order:
2. Invocation:
3. Pledge: United States Pledge, Texas Pledge
4. Chamber of Commerce: Chamber of Commerce, presented by Paul Smith.
5. Council Items:
6. Presentations & Recognition: Matthew Owens has received his Class D Water Operator License. Michael Williams will celebrate his 3rd anniversary on Oct 1 with the City of Timpson Police Department.
7. Citizens Input:
8. Department Reports:
A. Public Works Report: Larry Burns
B. Police Department Report: Kent Graham
C. Municipal Court Report: For the month of August 2015, there were 21 citations issued, 24 violations, 0 to juveniles and 0 to minors. Total amount reported $20,088.13 the City’s portion a 55% estimate of $11,048.47.
D. City Secretary: Leslie Leathers reporting the dumpster will be here Oct 3rd. Notice of burn ban effective 8/12/15 for all of Shelby County by the CommissionersCourt. Effective 90 days from the date of adoption of the order, unlessthe restrictions are terminated earlier based on a determination made by the TexasForest Service or the court.
9. Consent Agenda: Items included under the Consent Agenda require little or no Deliberation by the Council. Approval of the Consent Agenda authorizes the City Secretary to proceed with the conclusion of each item as reflected in the Minutes of this meeting.
A. Consider approval of the minutes of the regular meeting held on August 18, 2015
B. Consider approval of the minutes of the special meeting held on August 18, 2015
C. Consider approval of Financial Statement for the month of August, 2015
D. Consider approval of Accounts Payable – Unpaid bills for August, 2015
E. Consider approval of allowing the Citizens of Timpson to use the Plaza area on Thursday, September 24th at 7:15 am for a local “See You At The Station” Event. This will be a public gathering to pray and show support for our law enforcement officers and other first responders.
F. Accept the resignation of Officer Thomas Jernigan, effective September 24, 2015. Officer Jernigan’s last scheduled shift will be Sept 15 – Sept 22 (84 hrs) of which he is taking off 3 days – vacation, 4 days sick. His shift is scheduled to be covered. The City’s Employee Handbook states employees will be paid for all hours worked and vacation pay due them on the “pay day” following their last day of employment. Officer Jernigan is scheduled to be paid on September 25, 2015. Officer Jernigan will be leaving approximately 72 hrs of unused sick time that the City does not pay at separation.
10. Discuss and possibly take action: Set “Call Out” Pay for the Police Department Effective immediately; the first call out will be Saturday, Sept 19th (12 hrs) and Sunday, Sept 20th (12 hrs). The 2015-2016 proposed rate in the budget is $100 per weekend for the person who is on call, that is a rate of $4.16 per hour for that officer. There is no additional pay for being called out while on call. The Council will decide whether to increase pay by $25.00 for each, Easter Sunday, Christmas Eve and Christmas Day, if those holidays fall during an on call day.
11. Discuss and possibly take action: Amending the handbook in order that the “On Call” officer be allowed to take the patrol car to his home at the end of the day, immediately preceding his on call shift. The current schedule will require the officerto take the car home on Saturday morning at the end of the 12 hr Friday PM shift.The car will remain with the officer on call until he returns to duty for the Saturday PM shift. When the officer gets off at 8am on Monday morning, the car will remain with the regular M-F patrol officers “in town” and not be taken home again until the weekend. The City Attorney has stated that “response times” may be included in the handbook but should be reasonable and not set in miles but minutes. The State Lawprovides that employees may have to be able to respond to Civil Emergencies withincertain time frames. Having reasonable response times for officers that are “on call” should be considered for everyone’s safety.
12. Discuss and possibly take action: Amend the handbook with regard to payingPolice Officers, time and one half for time worked in excess of 84 hours in a 7 dayPeriod, there will be no more overtime pay. The three officers will be paid on FridayEvery two weeks and Chief Graham will continue to be paid weekly 40 hrs.
13. Discuss and possibly take action: Change current vacation policy-all officers earn120 hours of vacation annually. They are currently required to take off 1/3 of thosehours with pay and are allowed to take the other 2/3 without taking time off.
14. Discuss and possibly take action: Adopt Final Budget for fiscal year 2015-2016.
15. Discuss and possibly take action: Adopt Proposed Tax Rate of .313000 per $100 of value. This is an increase of 2.354480 percent for the CITY OF TIMPSON.
16. Discuss and possibly take action: Raise in pay for Matthew Owens from $12.50 to $13.50 since he has received his Class D Water Operator License.
17. Discuss and possibly take action: Resolution of Authority and contact info forAustin Bank Police Account #2800018349, adding Mayor Debra Smith, Mayor Pro Tem Ronnie Wolfe, City Secretary Leslie Leathers and Paula Mullins, Municipal Court Clerk. This is the separate Police Department Account that Mayor Pro TemWolfe, Councilman Grace and Councilwoman Baker asked for at the last meeting.Austin Bank requires an opening deposit amount and where it should be transferredfrom, please include this information in your motion.
18. Adjourn:
The Council reserves the right to retire into executive session concerning any of the items listed on this agenda whenever it is considered necessary and is legally justified under the Open Meetings Act.This facility is wheelchair accessible and wheelchair parking is available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary at 254-2421 forfurther information or needed assistance.
