Timpson City Council January Regular Meeting, Jan. 17

January 13, 2017 - Notice is hereby given that a meeting of the governing body of the above named City will be held on the 17th day of January, 2017 at 5:30 pm at the City Hall, 456 Jacob Street, Timpson, Texas, at which time the following subjects will be considered, to-wit:

1. Call to Order:

2. Invocation:

3. Pledge: United States Pledge, Texas Pledge

4. Chamber of Commerce: Chamber of Commerce, presented by Paul Smith. Timpson Area Chamber of Commerce will begin their 2017 year with an Annual Membership Banquet on January 19th at the Family Life Building of the First Baptist Church, beginning at 5:30 pm. C. Wayne Mitchell, President and CEO of the Nacogdoches County Chamber of Commerce will be the guest speaker. Everyone interested in the community is welcome and should attend.

Event Notice: The Timpson Area Chamber of Commerce is proud to present East Texas on Display. Featuring original creations by local artists from across East Texas, the fundraising event will take place on Saturday, March 4, 2017 at 2 p.m. – 7 p.m. in downtown Timpson, beginning at the Volunteer Fire Department.

5. Council Items: Mayor Debra Smith to address the damage to the gate at Woodlawn Cemetery.
6. Presentations & Recognition: Mayor Smith and the Council will recognize and thank Edgar and Lou Nell Billingsley for their years of dedicated service as members on the Woodlawn Cemetery Committee.

The City of Timpson will recognize Mrs. Charlotte Broadway for 33 years of continuous service on February 1, 2017. Mrs. Broadway started in 1984 as the Utility Billing Clerk for the City of Timpson and maintains the records for all residential and commercial utility accounts in the City. The City Council would like to thank Ms. Charlotte for all her years of service and dedication to this community.
7. Citizens Input:

8. Department Reports:
A. Public Works Report: Larry Burns

B. Police Department Report: Kent Graham

C. Municipal Court Report: For the month of December 2016, there were 65 citations issued, 82 violations, 0 to juveniles and 3 to minors. Total amount reported $8,169.25 the City’s portion a 55% estimate of $4,4493.09.  In addition, $157.32 is owed to Linebarger for collections in the month of December.

For the month of November 2016, there were 102 citations issued, 122 violations, 1 to juveniles and 5 to minors. Total amount reported $17,163.79 the City’s portion a 55% estimate of $9,440.08. In addition, $277.66 is owed to Linebarger for collection in the month of November.

D. City Secretary: Leslie Leathers reporting the Notice of Deadline to File Applications for Place on the Ballot for the May 6th, 2017 General Election was posted on December 19, 2016. The first day for filing an application is January 18, 2017 and the last day will be February 17, 2017. The physical address for filing applications in person will be at City Hall, 456 Jacob St, Timpson, TX between the hours of 8 a.m. and 5 p.m. The address to mail applications for a place on the ballot (if filing by mail) will be PO Box 369, Timpson, TX. If there are any questions feel free to contact Leathers at 936-254-2421.

Update on tree removal by Chandler Tree Service.

Mayor Smith will go over the 1st Quarter financials and the approval will be part of the Consent Agenda items.

 9. Consent Agenda: Items included under the Consent Agenda require little or no Deliberation by the Council. Approval of the Consent Agenda authorizes the City Secretary to proceed with the conclusion of each item as reflected in the Minutes of this meeting.

A. Consider approval of the minutes of the regular meeting held on November 15, 2016
B. Consider approval of the minutes of the EDC meeting held on November 21, 2016  
C. Consider approval of Financial Statements for the month of November and December 2016
D. Consider approval of Accounts Payable – Paid bills for November, 2016
E. Consider approval of Accounts Payable – Paid bills for December, 2016
F. Consider approving the Old Spanish Trail Ride to camp at SoSo Park on February 25th, 2017.
G. The Timpson Volunteer Fire Department purchased air masks for $2,650.00. This was to replace some damaged masks owned by the department.
H. During the month of January, there were some emergency repairs to the Water/Sewer truck for the amount of $ 1,995.91. These repairs were done at David’s Auto, the original quote from Tipton Ford was for over $4,000.

Regular Agenda Items (10 –15)
10. Discuss and possibly take action: Resolution 20160117-1 authorizing submission of a FY 2017-2018 CDBG application to the Texas Department of Agriculture.  

11. Discuss and possibly take action: Approval of 3 tank inspections needed for the Water/Sewer Department. Two (2) bolted ground tanks and one (1) elevated tank. The first quote is from Maguire Iron for $1,000.00 and the second, from Spectrum Coatings for $1,500.00.
12. Discuss and possibly take action: Approval for the VFD to accept bids for the out of commission grass truck. (This truck was replaced by the 2017 Ford F350.)

13. Discuss and possibly take action: Approve extending the date for accepting bids on the sale of the 2005 Crown Vic owned by the Timpson Police Department. Mileage is 100-120,000 miles and currently not running. New owner will be expected to take possession and will be responsible for towing or trailering within 15 days of purchase. No police sirens, light bars, radios or police equipment included. Sealed bids are to be dropped off at City Hall or mailed to PO Box 369.

The City reserves the right to reject any and all bids. Certified Funds or Cash will be required at time of transfer of property/ownership.

14. Discuss and possibly take action: Approve and award the Woodlawn Cemetery Contract from the bids received. (The Cemetery Committee met on January 9th and recommends that the city keep Ricky Askins.)

15. Discuss and possibly take action: Approve the acceptance of bids for the repairs needed to the culvert on Holly St.
16. Adjourn:    

The Council reserves the right to retire into executive session concerning any of the items listed on this agenda whenever it is considered necessary and is legally justified under the Open Meetings Act.

This facility is wheelchair accessible and wheelchair parking is available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary at 254-2421 for further information or needed assistance.

This agenda is posted as required under Government Code Section 551.041. For more information or for a copy of the open meetings act, please contact the Attorney General of Texas at 1-800-252-8011 or the City Secretary at 936-254-2421.