Timpson City Council November Regular Meeting Agenda

November 17, 2017 - Notice is hereby given that a meeting of the governing body of the above named City will be held on the 21st day of November, 2017 at 5:30 pm at the City Hall, 456 Jacob Street, Timpson, Texas, at which time the following subjects will be considered, to-wit: 

1. Call to Order:

2. Invocation:

3. Pledge: United States Pledge, Texas Pledge    

4. Chamber of Commerce: Chamber of Commerce, presented by Paul Smith. The Annual Membership Drive Banquet will be held on January 18, 2018 at the Community Building at SoSo Park. The fee will be $12 for non-members, $10 for members and free to Chamber Gold members. The speaker will be Jenna Armstrong, President and CEO of the Lake Houston Area Chamber of Commerce. Please RSVP by January 8th to allow for seating and food.

5. Council Items: Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed 10 minutes will be devoted to these reports. A tentative Council Meeting will be scheduled for December 5th in order to review the completed City Employee Evaluations for merit raises. If they have not been completed by then, a meeting will be scheduled for January 2, 2018.

6. Christmas Activities: Pancakes with Santa will be on December 2nd from 7-9 am at the Community Building at SoSo Park. The Christmas Parade will follow at 11am on the square. Timpson businesses, organizations and churches are urged to participate. Also, the Little Mr. and Miss Merry Christmas Pageant will be November 26th at 5:00 pm (location will be announced at a later date). 

7. Citizens Input: This time is provided for members of the public to address the City Council on items that appear within the Consent and Action Items or a matter not listed on the agenda. Each speaker is limited to 3 minutes. A Citizens Input Form may be filled out and filed with the City Secretary prior to the meeting. 
E.J. Adams is on the agenda to discuss the alley way along the side of 1st Assembly of God Church. 

8. Department Reports:
A. Public Works Report: Larry Burns
B. Police Department Report: Kent Graham
C. Municipal Court Report: For the month of October 2017, there were 91 citations issued, 100 violations, 0 to juveniles and 1 to a minor. Total amount reported $20,154.84 the City’s portion a 55% estimate of $11,085.16. 
D. City Secretary: Leslie Leathers reporting that there will be no Regular City Council Meeting in December. The door to door surveys were completed and an email was received on November 13th that the Texas Department of Agriculture has approved the Community Development Fund award for the City of Timpson in the amount of $275,000 in support of water improvements. Also, Mike Rogers Construction, who was awarded the 2016 Sidewalk Project, has received their Notice of Award and Notice to Proceed and work will begin after the first of the year.

9. Consent Agenda: Items included under the Consent Agenda require little or no Deliberation by the Council. Approval of the Consent Agenda authorizes the City Secretary to proceed with the conclusion of each item as reflected in the Minutes of this meeting.
A. Consider approval of the minutes of the regular meeting held on October 17, 2017
B. Consider approval of the minutes of the EDC Meeting held on October 24, 2017
C. Consider approval of Financial Statement for the month of October, 2017
D. Consider approval of Accounts Payable – Unpaid bills for October, 2017
E. Approval of the Engagement Letter from Frank Campos for the Audit of the City Financial statements, dated October 18, 2017.
F. Approval to start accepting credit card payments for electric bills and utility deposits. There will be a 3.5% fee for the customer and no fees for the City.
G. Consider allowing Roberto Bussey to have a key to the lights/bathrooms at MLK Park.
Regular Agenda Items (10 –14)

10. Discuss and possibly take action: Adopt Resolution 20171121-1 designating East Texas Press as the official “printed” newspaper for the City of Timpson.

11. Discuss and possibly take action: Review Employee Handbook regarding the cap on stipends (periodic payments). There is currently a max of $500 that can be paid to any employee who doesn’t want or is not eligible for company insurance. In October, the amount of company paid, individual insurance went up to $564.48, which is above the amount set forth in the handbook. The City has one employee that is paid by stipend. The Council will need to decide to leave the cap at $500 or to raise that amount. (Include in the motion, if applicable, the new cap amount.)

12. Discuss and possibly take action: Renew contract or accept bids for the 2018 Woodlawn Cemetery Mowing Contract. Contract is currently with Pineywoods Lawn Care (Ricky Askins) for $1,250 per month and ends January 31, 2018.

13. Discuss and possibly take action: Sale by sealed bids for the donated 2008 Crown Vic owned by the Police Department. Mileage is 116,000 and it is currently fully operational. New owner will be expected to take possession within 15 days of purchase. Sealed bids are to be dropped off at City Hall or mailed to PO Box 369. The City reserves the right to reject any and all bids. Bids must be turned in or postmarked by January 15, 2018. Council will either except or reject bids at the January 16th Meeting. Certified funds or cash will be required at time of transfer of property/ownership. Bids under $1,500 will not be considered.

14. Adjourn