March 29, 2023 - The Shelby County Historical Commission presented the Shelby County Commissioners with a proposal to move forward on previously approved work during the March 15, 2023 meeting.
Teddy Hopkins, Shelby County Historical Commission Chairperson, spoke with the commissioners about a need to remove excess concrete from the front of the Historic Courthouse Annex Building and complete the electrical services to the building.
He stated it has been almost a year since the electrical project was previously discussed, and movement was made to approve a bid from 4C to begin the work; however, it was discovered then that there was excess concrete preventing underground entrance into the building for the electrical work.
According to Hopkins, the situation then had to be reassessed to determine the best course of action to then remove the concrete.
Hopkins presented a bid proposal to the commissioners from Cox Jones Architecture & Construction in the amount of $7,715 for the concrete demolition. An adjusted bid proposal from 4C Electrical Services LLC in the amount of $32,190, minus $10,000 which has already been paid leaving a balance of $22,190, was also presented by Hopkins.
Clint Porterfield, County Auditor, requested the Cox Jones proposal be revised since it includes sales tax, and the county is exempt from that.
A motion carried to move forward with the project, with the sales tax removed from the one proposal and the remaining cost to come out of the Courthouse Repairs fund.
Halie Bever, Texas Association of Counties, Human Resources Consultant, spoke with the commissioners about potential updates to the county personnel policy handbook.
The recommended updates applied to the Equal Employment Opportunity guidelines, Personnel Files, Smoke-free Workplace guidelines, Harassment, Paid Breaks, an Addition to the current Shelby County Personnel Policy specific to restriction of pets in county offices, Returning to Work following illness or injury, Drug and Alcohol Policy as it related to CDL employees, Time Sheets, Military Leave, Paid Quarantine Leave, Federal and Medical Leave Act and Military Family Leave.
A motion carried by the commissioners to approve the updates to the Personnel Handbook Policy.
The meeting was adjourned at 10:38am.
Agenda items approved during the meeting include: 1. Pay weekly expenses. 2. Officers Report. 3. Current Payroll. 4. Commissioner Pct. 3 to accept donation of culverts and material from Jacob Hutchins to be used as needed. 5. Commissioner Pct. 3 to clean out a ditch on Joaquin school property off of County Road 3203 to drain water from the Joaquin High School property. 6. Repairs to 2nd and 3rd floor restrooms to install handicap toilets (taller) and grab bars beside each one. 7. Record Continuing Education hours for the County Treasurer in compliance for membership in the County Investment Academy. She has successfully completed investment education that satisfies Section 2256.008 of the Texas Public Funds Investment Act. 8. Changes to the Personnel Hand Book Policy. 9. Excess concrete from the front of the HCH Annex Building and complete the electrical services to the building. 10. Resolution to designate authorized signatories for the Texas Community Development Block Grant program. 11. Resolution authorizing the submission of a Texas Community Development Block Grant program application and adopting required CDBG Civil Rights policies. 12. Consider/Approve County of Shelby and City of Timpson Interlocal Agreement to apply and get the roadway (Rosehill Road) built. 13. Accept community-wide housing analysis performed regarding impediments to fair housing for Shelby County. 14. Adjourn. Agenda items tabled during the meeting include: 1. Daily blockage of CR 2050 at the railroad tracks and possibly take action to alleviate the problem. 2. Possibly approve Commissioner Pct. 4 to purchase a Skid Steer and attachments with ARPA funds.
